JOB DESCRIPTION

POSITION TITLE:                  Administration & Human Resources Manager

REPORTS TO:                        Managing Director

Position Code:                 Ip/HCNS/01

PRIMARY OBJECTIVE:

Organize and manage the operations of the Administration & Human Resources Division to ensure that the Administration & Human Resources Division functions guide, support and align the COMPANY’s Culture with the COMPANY’s vision.  This includes responsibility for the functions of Recruitment, Induction, Training, Development and Separation of Associates, as per the HR cycle.  It also involves Company Internal Community Relations, Public Relations, Policy Administration, Industrial Relations, Salary and Benefit programs, Insurances, Employment Contracts and Records and Organizational development, etc.

The Admin & HR Manager will be required to conduct their duties in a courteous, safe and efficient manner, in accordance with the Company’s policies and procedures, ensuring that a high level of service is maintained.

PERFORMANCE REQUIREMENTS:

Behavioral

·        Exhibit and encourage high performance standards for themselves and others;

·        High Confidence in front of a group;

·        Ability to motivate a group;

·        Able to develop and maintain excellent credibility with coworkers and subordinates;

·        Demonstrate complete consistency between words and actions, in all aspects of behavior;

·        Effectively identify & anticipate internal customer needs;

·        Handle challenging situations with associates diplomatically, fairly and with balance;

·        Regularly keep manager up-to-date on relevant activities;

·        Maintain an organized system to ensure that processes are getting completed on time;

·        Maintain the highest level of confidentiality, ethics and spirit of fair play;

·        Be creative in driving the culture of COMPANY;

JOB RESPONSIBILITIES

• Develop and implement detailed Human Resources plans to support business objectives;

• Oversee compliance with Labor Legislation, Equal Employee Opportunity Policy, Vietnamese legislation, COMPANY HR policies and procedures as well as statutory record keeping requirements;

• Attend to all industrial relations matters including Labor code interpretation, union negotiations and implementation of restructuring;

• Organize and direct the efficient and timely hiring of all associates for COMPANY;

• Develop recruitment plans and maintain the Associate Requisition System;

• Recruit on a company management level and oversee the recruitment of all other levels;

• Provide associate counseling, guidance, career planning, and oversee disciplinary matters;

• Supervise, implement and evaluate Performance Appraisal system;

• Administer salary and wages, benefits and personnel records and files and ensure that Associates are paid in accordance with Company policies and government regulations;

• Manage training and development activities including training budget, training needs analysis and program evaluations;

• Provide management Training and Development programs to address identified needs and Corporate Policy;

• Develop and administer Corporate and COMPANY Human Resources Policies;

• Work closely with the Investment & Legal team;

• Represent the employer’s interest in all employment related legal proceedings and industrial disputes;

• Monitor the maintenance of current Job Descriptions, salary grades and benefits packages;

• Identify, develop and promote who demonstrate potential for advancement;

• Develop and administer associate recognition programs;

• To be responsible for all the issues of uniforms and code compliance (policy, regulations);

• Drive all the issue regarding admin work (built up budget, stationery order and usage policy), etc.;

• Promote associate retention through selective recruitment and careful monitoring of turnover statistics;

• Advise on Labor code interpretation and staffing guides to facilitate cost effective manpower scheduling;

• Promote optimal productivity levels through the counseling and training of Managers;

• Maintain effective Annual Leave and Sick Leave records to minimize wastage and facilitate labor flexing in low periods of business;

• Oversee cost effective manpower utilization;

Technical

·         Administration – Excel, Microsoft Office, PowerPoint Typing Skills, Payroll

*** Required Skills, Qualification and Experience:

- Degree or above in Human Resources Management/ Business Administration/ Law
- At least 05 years experience in relevant fields & 03 years experience in the same position
- Have experience in a foreign company is an advantage, preferred with a foreign law or consulting firm.
- Good knowledge of local labor laws and regulations.
- Excellent interpersonal skill, attentive and supporting.
- Start-up spirit. Creative thinking and entrepreneurial mindset.
- Dynamic, strong team spirit, customer-oriented.
- Good command of written and spoken English